Choosing the Best Sound System for your Event

You could have the best written speech in the world, but it doesn’t matter if no one can hear it. Without a reliable sound system, your audience can not hear, and your message will fall flat.

If you want to plan a truly exceptional corporate event, you’ll need a sound system that can keep up with the job. Here’s our guide on choosing the best sound system for your event!

A Public Address System (PA system), is comprised of many parts, starting from what goes into the PA, to what comes out of it. Having the right equipment in place will help you get your message out to the masses.

Let’s work our way through the system:


You will need to make sure that you have the right microphone in place for your presenter. The microphone takes the sound in the air and coverts it into an electrical signal that can be used throughout your PA system. There are many types of microphones that are designed to do this.

If your presenter likes to move around on stage, you will want to have a wireless microphone at hand. These typically come with either a Wireless Handheld Microphone (which as the name suggests would be held by the speaker), or the more popular choice would be the Wireless Lavaliere (or Lapel) Microphone.  With the lavaliere, the presenter is free to move around and free up their hands so that they can easily make gestures, or hold an object that they wish to show the audience without fumbling around.

Should they wish to just stay at the lectern, then a well-placed lectern microphone will be sufficient.

Now that you have the microphone in place, it is important to give your presenter some basic instruction on its proper use.  You could have the biggest PA system in the world, and the best sound technician in the world, but if the presenter is not talking properly into the microphone, or it is not placed properly, no one is going to hear them.

Another element of your system would be that if you are planning to have any video playback, either from dedicated devices, or if you have videos embedded in your presentations that all of these devices will need direct boxesso that the computers can interface with the system properly. It is important that you let your technology provider know, so that they can make sure that they have an audio console that has enough inputs available for all of your devices.


Now that you have all of your inputs figured out, it is time to figure out the size of the PA that you need to have so that your message can be heard.

The size and placement of you system can vary from event to event. What works for a small audience of 10, doesn’t work for an audience of 2000. People are great absorbers of sound! Couple that with natural sounds coming from your audiences’ side conversations and clanking dishes, and you will need to make sure that your system gets out over the voices. One voice can be louder than 2000 voices with the right system in place.

That’s why it is best to speak with your audio professional, so that they can make sure that your message is heard by everyone at your event.

To learn more about how to bring the right sound to your event, call Freeman AV at 1-800-868-6886 or contact us here.

Jason Tobin
Freeman Audio Visual Canada
National Audio Services Director